Jewellery billing is different from normal retail billing. Rates change daily, items are sold by weight and purity, and customers often exchange old gold. Software that ignores this creates more work, not less.
Must-have features
- Daily rate management: set gold and silver rates once and use them across invoices.
- Making charge and wastage logic: per gram, per piece or percentage, with discounts.
- Old-gold exchange: record purity, weight and melting loss and adjust on the bill.
- Tag and barcode stock: item-level tracking for quick audits.
- GST-ready invoices: correct treatment of metal and labour.
- Karigar and job-work tracking: issue, receive and wastage.
- Customer ledger and schemes: advance, dues and savings plans.
Questions to ask any vendor
- Can you show a bill with exchange and making charges?
- How do you handle multiple branches?
- Can I export my data at any time?
- What does it cost for extra users or branches?
- Who supports us when a bill is stuck at the counter?
How a jewellery bill is really calculated
Understanding the calculation helps you test any software properly. A typical gold item bill combines several parts:
- Metal value: net weight multiplied by the day's rate for the purity (for example 22K or 18K).
- Wastage or making charges: charged as a percentage, per gram or as a fixed amount, depending on the item and customer.
- Stone or diamond value: priced separately by weight, quality or piece.
- Old-gold exchange: value of the metal the customer returns, adjusted for purity and deductions.
- Taxes: applied as per the current rules, with correct invoice formats.
Ask the vendor to bill a real sample item from your shop during the demo and compare the result with your manual calculation.
Features that save the most time
- Daily rate update with a quick way to lock a rate for a customer.
- Tagging and barcode printing for every item, with weight, purity and stone details.
- Hallmark details recorded per item, in line with the rules that apply to your products.
- Karigar (artisan) issue and receive records with wastage tracking.
- Customer ledgers, advance bookings and savings schemes.
- Branch-wise stock and consolidated owner reports.
- Backup and role-based access so staff only see what they should.
A demo checklist
- Create a bill with old-gold exchange.
- Create an item with stones and a separate stone price.
- Return an item and issue a credit note.
- Print a tag and scan the barcode.
- View today's sales, stock by purity and outstanding customer balances.
- Restore data from a backup.
Frequently asked questions
Can the software work with my current records?
Usually yes. Stock and customer data can be imported from Excel after cleaning, so you do not start from zero.
What if my calculation rules are special?
That is exactly where custom software helps. See our jewellery billing solution and the case study.
Does it work offline?
It depends on the setup. Ask for a clear answer about internet loss, local backups and how data syncs when the connection returns.
Ready-made or custom?
Ready-made tools work for simple shops. If you have complex schemes, multiple branches or unique reports, custom software saves effort in the long run. We built billing and inventory software for a jewellery business in India; see the case study.
Explore our jewellery billing software solution or request a free quote.